Office Assistant

How do you feel about working for Airbus?Randstad has partnered with Airbus on the conception of a Global Businesses Services in Lisbon and was challenged to find the best talents to structure a high level team.Airbus is a global leader in aeronautics, space and related services.

In 2019 it generated revenues of € 70.5 billion and employed a workforce of around 134,000.

Airbus offers the most comprehensive range of passenger airliners.

Airbus is also a European leader providing tanker, combat, transport and mission aircraft, as well as one of the world’s leading space companies.

In helicopters, Airbus provides the most efficient civil and military rotorcraft solutions worldwide.Our people work with passion and determination to make the world a more connected, safer andsmarter place.

Taking pride in our work, we draw on each other's expertise and experience toachieve excellence.

Our diversity and teamwork culture propel us to accomplish the extraordinary -on the ground, in the sky and in space.Founded in 2021, the Airbus Global Business Services (AGBS) unit will be contributing to Airbus’global success and play a vital role in Airbus’ transformation journey in standardisation,harmonisation, digitalisation and automation of end-to-end processes (e.g.Procure to Pay) of alloverhead functions.

Our target is that siloed ways of working / processes will be a relic of the pastwithin the AGBS.

To drive such culture change we are looking for candidates with pioneering spiritthat make data-driven decisions and take responsibility for the best outcome of their internalcustomers.

All while embracing a spirit of problem-solving and living the Airbus values: Customerfocus, integrity, respect, creativity, reliability and teamwork.Our purpose defines why we exist: ‘We pioneer sustainable aerospace for a safe and united world’.Will you join us?

Apply now!

Responsibilities - your missionThe jobholder will report to and assist the Airbus GBS Management Team in all strategic missions.

The role's primary responsibility is to serve as the on-site liaison to employees, support the Senior Management Team and act as a single point of contact for our external Facilities Management provider.The jobholder will be responsible to (but not limited to):Administrative & Management Support:Support managing director, and other leadership members in:Managing calendar tasks and schedulesOrganize events, meetings, etcMaking travel arrangements and managing expense reports.Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) coordinate the external relationship activities (embassies, other companies, Secretary of state) 2.

Liaise with Facilities Management and employeesActing as the On-site Liaison: Serving as the key contact person for all day-to-day facilities-related matters, collecting employee or , and communicating them directly to the remote Facilities Manager.Performance Oversight: Proactively monitoring the performance of the FM provider, ensuring that all services (e.g., cleaning, maintenance) meet the agreed-upon Service Level Agreements (SLAs).

The jobholder will be the first point of on-site escalation for any unresolved issues.Supplier and Inventory Management: Overseeing all office supplies and inventories, placing orders, verifying deliveries and coordinating with suppliers as necessary.3.

Organise and coordinate office related activitiesHandle confidential documents ensuring they remain secure;Maintain electronic and paper records ensuring information is organized and easily accessible.Handling and prioritizing all outgoing and incoming correspondence (e-mail, letters, packages, etc.).Handling confidential documents, ensuring their security and organization.Managing meeting room schedules, ensuring all equipment and refreshments are prepared.Undertaking support tasks on behalf of the management team, such as encrypting documents, scanning, and organizing files.

Based in Airbus GBS Lisbon, the jobholder will actively contribute to the success of the new entity in order to make it a real differentiator for Airbus Group efficiency.

Requirements - our ideal candidate will haveRelevant Degree or Equivalent Experience5 to 10 years of proven experience as an office administrator or in a similar office management role.;In depth knowledge of office management;Familiarity with basic research methods and reporting techniquesFluent English (mandatory)High confidentiality standards as the jobholder will be involved in strategic discussions and decisions of the companyStrong organisational skillsWorking knowledge with Google Suite or comfortable with any Office suitesStrong ability for interpersonal relations (empathy, diplomacy)Values: Integrity, respect, team spirit