PMO (French speaking)

What you will be doing:

Support and coordinate PMO activities across multiple business units, ensuring operational efficiency and alignment between teams;

Assist managers with the preparation of executive presentations and reporting data;

Reconcile and ensure consistency of data across internal systems, tools, and departments (e.g.

HR, Procurement, Operations);

Extract, prepare, and format data for Power BI dashboards, ensuring accuracy and usability;

Automate and optimise operational and reporting processes;

Maintain and update reference repositories, organisational charts, and skills matrices;

Support onboarding activities for new joiners, including documentation, signatures, and secure document sharing;

Coordinate timesheet reconciliations across systems;

Manage performance surveys and skills tracking initiatives;

Organise internal events, seminars, and visitor logistics (badges, meeting rooms, access);

Handle invoicing-related administrative activities and follow-up;

Ensure regular communication and coordination with stakeholders across entities.

What are we looking for?

Minimum 5 years experience in a PMO, project coordination, or operational support role, preferably in an international or multi-entity environment;

Strong proficiency with project management and collaboration tools (e.g.

Jira, Confluence);

Advanced skills in Excel and Power BI, including data extraction, transformation, and dashboard maintenance;

Strong command of office tools, particularly PowerPoint;

Solid understanding of process and workflow management and continuous improvement practices;

Experience supporting HR-related processes, such as onboarding, performance tracking, or skills management;

Strong organisational skills, attention to detail, and ability to manage multiple priorities;

Excellent communication and stakeholder coordination skills;

Professional proficiency in English, French, and Portuguese.

What do we have to offer you?

Health Insurance;

Feedback&Coffee – the system that includes Aubay’s Performance Management Cycle, with regular moments of feedback and the Career Progression Model;

Working model: hybrid;

A Training Academy designed to think of you and your needs.

You can count on technical and behavioural training sessions (e-Learning and classroom), Meet&Techs, Webinars and Mentoring;

Events and Teambuildings.

What makes us different?

Our organizational culture is based on values such as transparency, team spirit, regular feedback and continuous learning;

Reference prizes and birthday present;

We don’t have a dress code;

We know your name and all address each other informally;

You will grow in good company.Isn’t this one of the ways in which to develop professionally?

If we got your attention, we now hope to spark your enthusiasm.

Ready for the first phase?

We are waiting for you!

Personal Data collected by AUBAY PORTUGAL as Data Controller, regarding the identification, contact and professional capabilities of the candidates, in the present procedure, will be processed for the application analysis, having in consideration that the processing is conducted in order to to take the steps, at the request of the data subject, prior to entering into a contract;

Personal data sent through the present application will be kept by Aubay during the application procedure and will remain stored whilst updated (for two years period).

The collected data might be transferred or include other processing activities, as long as the data subject is informed, in the occurrence of a standard application and selection procedure, for the compliance of legal obligations for the time required by law.

For any queries or request regarding personal data protection rights, the Data Subject may contact AUBAY PORTUGAL’s headquarters in Avenida Duque D`Ávila, nº46 em Lisboa or use the DPO’s e-mail.

The Data Subject also has the right to file a complaint with the National Data Protection Authority.

(please do not include data regarding racial or ethnical origins, political opinions, religion, philosophy, biometrical data, health data, sexual life and orientation, or relating to criminal convictions and offences.)