PMO & QM Assistance – Hybrid (Lisbon)

Match Profiler is an Information Systems consultancy with over 25 years of experience in the national and international technology market.

We believe in challenging and motivating projects, driven by multidisciplinary and agile teams - and we are looking for those who want to grow with us.

With a close-knit approach, we develop solutions that drive business growth with innovation, trust and security.

If you aspire to a career that challenges you daily and allows you to make a real impact - this opportunity is for you.

We are currently strengthening the team of one of our clients with the following profile:

PMO & QM Assistance – Hybrid (Lisbon)

What we are looking for

Hard skills

• Minimum 3 years experience in PMO assistance role
• Experience with PMO tools
• Strong knowledge of Quality Management processes, including Q-Gates
• Knowledge of project management methodologies
• Experience with global teams is a plus
• Fluent in English

Responsibilities:

Project Management Office (PMO) topics:

• Support the Program organization and PMO-related activities.
• Consolidate and maintain the Program roadmaps and status reports.
• Manage overall Program meeting structure and ensure follow-up on decisions.
• Document and support team lists and Outlook distribution lists.
• Plan and coordinate program activities including steering committee meetings, supplier engagements, and internal meetings.
• Support and manage the Travel Management Program.
• Organize and facilitate Program meetings.
• Support the technical onboarding of Program members.
• User Management and Access Control, on/offboarding and access rights.
• Provide and maintain an organized collaboration platform for internal and external stakeholders (SharePoint, Teams channels, etc.)

Quality Management (QM) Topics:

• Assure Program adherence to Siemens standards and processes for quality assurance in IT projects.
• Sparring partner on equal footing with the project manager, with agile project management mindset and competence.
• Prepare and coordinate Quality Gates at the program level.
• Planning of milestones and Q-Gates & Completion of all mandatory documents.
• Completion of milestone checklists & Completion of Q-Gate templates
• Safeguard that projects comply with relevant guidelines
• Provide coaching and support to demand package leads and project leads for correct execution of quality processes.
• Support escalations and provide guidance for quality-related issues and risks.
• Support legal topics (ECC, ASECO, OPERA, ISEC, etc.) and ensure definition of formal project requirements.
• Identify and implement enhancements to optimize operational efficiency.
• Ensure consistent application of best practices and standards across the program.
• Support and facilitate quality management activities throughout the program lifecycle.

Soft skills

• Good communication
• Team spirit
• Proactivity
• Time management

What we have to offer

• Careful onboarding and close support from day one.
• Continuous feedback aligned with your professional goals.
• An accessible and collaborative team ready to support each individual's journey.
• A close-knit environment where idea sharing and personal development are valued.
• Access to a network of partnerships offering exclusive discounts on health, wellness, travel, culture, gastronomy, leisure and much more.
• Social events and initiatives that strengthen team spirit.